Skip to main content
Version: v1.5.x

New Committer Process

Apache New Committer Guideline

The process of new Committer

  • Call a vote in mailing

    see Committer Vote Template

  • Close the vote

    see Close Vote Template

  • If the result is positive, invite the new committer

    see Committer Invite Template

  • If accepted, then: Accept the committer

    see Committer Accept Template

  • New Committer sign CLA and wait for CLA is recorded

  • Request creation of the committer account

    see Committer Account Creation

    • Wait until root says it is done
    • PMC Chair enables svn and other access
    • Add committer to the appropriate groups in JIRA and CWiki
  • Notify the committer of completion

    see Committer Done Template


Note that, there are three placeholder in template should be replaced before using


Committer Vote Template

Subject: [VOTE] New committer: ${NEW_COMMITTER_NAME}
Hi HertzBeat PPMC,

This is a formal vote about inviting ${NEW_COMMITTER_NAME} as our new committer.

${Work list}[1]


Note that, Voting ends one week from today, i.e. midnight UTC on YYYY-MM-DD
Apache Voting Guidelines

Close Vote Template

Subject: [RESULT] [VOTE] New committer: ${NEW_COMMITTER_NAME}
Hi HertzBeat PPMC,

The vote has now closed. The results are:

Binding Votes:


The vote is ***successful/not successful***

Committer Invite Template

Subject: Invitation to become HertzBeat committer: ${NEW_COMMITTER_NAME}

The HertzBeat Project Management Committee (PMC)
hereby offers you committer privileges to the project.
These privileges are offered on the understanding that
you'll use them reasonably and with common sense.
We like to work on trust rather than unnecessary constraints.

Being a committer enables you to more easily make
changes without needing to go through the patch
submission process.

Being a committer does not require you to
participate any more than you already do. It does
tend to make one even more committed. You will
probably find that you spend more time here.

Of course, you can decline and instead remain as a
contributor, participating as you do now.

A. This personal invitation is a chance for you to
accept or decline in private. Either way, please
let us know in reply to the
address only.

B. If you accept, the next step is to register an iCLA:
1. Details of the iCLA and the forms are found
through this link:

2. Instructions for its completion and return to
the Secretary of the ASF are found at

3. When you transmit the completed iCLA, request
to notify the Apache HertzBeat and choose a
unique Apache ID. Look to see if your preferred
ID is already taken at
This will allow the Secretary to notify the PMC
when your iCLA has been recorded.

When recording of your iCLA is noted, you will
receive a follow-up message with the next steps for
establishing you as a committer.

Committer Accept Template

Subject: Re: invitation to become HertzBeat committer
Welcome. Here are the next steps in becoming a project committer. After that
we will make an announcement to the list.

You need to send a Contributor License Agreement to the ASF.
Normally you would send an Individual CLA. If you also make
contributions done in work time or using work resources,
see the Corporate CLA. Ask us if you have any issues.

You need to choose a preferred ASF user name and alternatives.
In order to ensure it is available you can view a list of taken IDs at

Please notify us when you have submitted the CLA and by what means
you did so. This will enable us to monitor its progress.

We will arrange for your Apache user account when the CLA has
been recorded.

After that is done, please make followup replies to the list.
We generally discuss everything there and keep the list for occasional matters which must be private.

The developer section of the website describes roles within the ASF and provides other

The incubator also has some useful information for new committers
in incubating projects:

Just as before you became a committer, participation in any ASF community
requires adherence to the ASF Code of Conduct:

The Apache HertzBeat PPMC

Committer Done Template

Subject: account request: ${NEW_COMMITTER_NAME}
${NEW_COMMITTER_NAME}, as you know, the ASF Infrastructure has set up your
committer account with the username '${NEW_COMMITTER_APACHE_NAME}'.

Please follow the instructions to set up your SSH,
svn password, svn configuration, email forwarding, etc.

You have commit access to specific sections of the
ASF repository, as follows:

The general "committers" at:

If you have any questions during this phase, then please
see the following resources:

Apache developer's pages:
Incubator committer guide:

Naturally, if you don't understand anything be sure to ask us on the mailing list.
Documentation is maintained by volunteers and hence can be out-of-date and incomplete - of course
you can now help fix that.

A PPMC member will announce your election to the dev list soon.