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Version: v1.5.x

New PMC Member Process

Apache New Committer Guideline

The process of new PMC member

  • Call a vote in mailing

    see PMC Member Vote Template

  • Close the vote

    see Close Vote Template

  • Board Approval of new PMC member

    see Board Approval of new PMC member

  • If the result is positive, invite the new PMC member

    see PMC member Invite Template

  • If accept, then: Accept the PMC member

    see PMC Member Accept Template

  • Notify the PMC member of completion

    see PMC Member Done Template

  • Announce the new PMC member

    see PMC Member Announce Template


Note that, there are three placeholder in template should be replaced before using


PMC Member Vote Template

Subject: [VOTE] New PMC member candidate: ${NEW_PMC_NAME}
Hi HertzBeat PPMC,

This is a formal vote about inviting ${NEW_PMC_NAME} as our new PMC member.

${Work list}[1]


Note that, Voting ends one week from today, i.e. midnight UTC on YYYY-MM-DD
Apache Voting Guidelines

Close Vote Template

Subject: [RESULT] [VOTE] New PMC member: ${NEW_PMC_NAME}
Hi HertzBeat PPMC,

The vote has now closed. The results are:

Binding Votes:


The vote is ***successful/not successful***

Board Approval of new PMC member Template

Cc: private@<project>
Subject: [NOTICE] ${NEW_PMC_NAME} for HertzBeat PMC member
HertzBeat proposes to invite ${NEW_PMC_NAME} to join the PMC.

The vote result is available here:

Apache New Pmc Guide

PMC Member Invite Template

Subject: Invitation to become HertzBeat PMC member: ${NEW_PMC_NAME}
Hello ${NEW_PMC_NAME},

The HertzBeat Project Management Committee (PMC)
hereby offers you committer privileges to the project
as well as membership in the PMC.
These privileges are offered on the understanding that
you'll use them reasonably and with common sense.
We like to work on trust rather than unnecessary constraints.

Being a PMC member enables you to guide the direction of the project.

Being a PMC member does not require you to
participate any more than you already do. It does
tend to make one even more committed. You will
probably find that you spend more time here.

Of course, you can decline and instead remain as a
contributor, participating as you do now.

A. This personal invitation is a chance for you to
accept or decline in private. Either way, please
let us know in reply to the
address only.

B. If you accept, the next step is to register an iCLA:
1. Details of the iCLA and the forms are found
through this link:

2. Instructions for its completion and return to
the Secretary of the ASF are found at

3. When you transmit the completed iCLA, request
to notify the Apache HertzBeat and choose a
unique Apache ID. Look to see if your preferred
ID is already taken at
This will allow the Secretary to notify the PMC
when your iCLA has been recorded.

When recording of your iCLA is noted, you will
receive a follow-up message with the next steps for
establishing you as a PMC member.

PMC Member Accept Template

Subject: Re: invitation to become HertzBeat PMC member
Welcome. Here are the next steps in becoming a project PMC. After that
we will make an announcement to the list.

You need to send a Contributor License Agreement to the ASF.
Normally you would send an Individual CLA. If you also make
contributions done in work time or using work resources,
see the Corporate CLA. Ask us if you have any issues.

You need to choose a preferred ASF user name and alternatives.
In order to ensure it is available you can view a list of taken IDs at

Please notify us when you have submitted the CLA and by what means
you did so. This will enable us to monitor its progress.

We will arrange for your Apache user account when the CLA has
been recorded.

After that is done, please make followup replies to the list.
We generally discuss everything there and keep the list for occasional matters which must be private.

The developer section of the website describes roles within the ASF and provides other

The incubator also has some useful information for new PMC
in incubating projects:

Just as before you became a PMC member, participation in any ASF community
requires adherence to the ASF Code of Conduct:

The Apache HertzBeat PPMC

PMC Member Done Template

Subject: account request: ${NEW_PMC_NAME}
${NEW_PMC_EMAIL}, as you know, the ASF Infrastructure has set up your
committer account with the username '${NEW_PMC_APACHE_NAME}'.

Please follow the instructions to set up your SSH,
svn password, svn configuration, email forwarding, etc.

You have commit access to specific sections of the
ASF repository, as follows:

The general "committers" at:

If you have any questions during this phase, then please
see the following resources:

Apache developer's pages:
Incubator committer guide:

Naturally, if you don't understand anything be sure to ask us on the mailing list.
Documentation is maintained by volunteers and hence can be out-of-date and incomplete - of course
you can now help fix that.

A PPMC member will announce your election to the dev list soon.

PMC Member Announce Template

Hi HertzBeat Community,

The Podling Project Management Committee (PPMC) for Apache HertzBeat
has invited ${NEW_PMC_NAME} to become our PMC member and
we are pleased to announce that he has accepted.

### add specific details here ###

Please join me in congratulating ${NEW_PMC_NAME}!

Being a committer enables easier contribution to the
project since there is no need to go via the patch
submission process. This should enable better productivity.
A PPMC member helps manage and guide the direction of the project.

On behalf of the Apache HertzBeat (incubating) PPMC